P.O. Box 2107, East Falmouth, MA 02536 - Barnstable County
ARTICLE I - NAME
The name of this organization shall be the FALMOUTH GENEALOGICAL SOCIETY.
ARTICLE II - OBJECTIVE
The objectives of this society shall be:
To promote an interest in genealogy and family history.
To encourage and instruct members in the performance of genealogical research and promote the maintenance of quality genealogical standards and documentation.
To promote adherence to accepted standards for the use and care of genealogical records.
To help preserve public and private records and artifacts, and work to ensure their accessibility for historical and genealogical purposes.
To contribute records as appropriate to libraries, historical societies and genealogical societies.
To publish genealogical and historical information in a regularly issued newsletter and in other publications as directed by the membership.
ARTICLE III - MEMBERSHIP AND DUES
Section A. - Membership
Membership is open to all persons and organizations interested in genealogy and family history and is granted upon submission of a completed application form and payment of dues.
Classes of Membership:
Honorary Membership shall be conferred upon members of the Society in recognition of their contributions to the field of genealogy and/or for special service to the Society. The recommendation shall be signed by at least ten (10) members and approved by the Executive Board before being presented to the membership for a vote. A three fourths (3/4) vote shall elect.
Section B. Dues
ARTICLE IV - MEETINGS
Section A. Regular Meetings
Regular membership meetings of the Society shall be held monthly. In case of an emergency or severe weather, a meeting may be cancelled by the President after conferring with a majority of the members of the Executive Board.
Section B. Special Meetings
Special meetings of the Society may be called by the President, the Executive Board, or at the written request of ten (10) members. Written notice, which shall state the purpose of the meeting, shall be mailed to all members at least ten days prior to the said meeting. No business other than that stated in the call to the Special Meeting shall be conducted.
Section C. Annual Meeting
Section D. Quorum
For the purposes of conducting business at all regular or special membership meetings, 15 members, at least two of whom shall be elected officers, shall constitute a quorum.
ARTICLE V - OFFICERS
The Elected Officers of the Society shall be President, Second Vice President, Vice President, Secretary and, Treasurer
Term of Office. The Officers shall be elected for a two year term and no officer may serve more consecutive terms (four years) in any office except by a three quarters (3/4) vote of the membership. All officers shall assume office at the close of the Annual Meeting at which they are elected.
Officers shall be elected at the Annual Meeting.
President and Secretary to be elected in odd-numbered years.
1. In the event of a vacancy in the office of Vice President, the Second Vice President shall automatically succeed to the office Vice President for the remainder of the unexpired term. In the event of a vacancy in the offices of Secretary or Treasurer, the President shall nominate a candidate who, upon confirmation by a majority vote of the Executive Board, shall serve the remainder of the unexpired term of the office.
2. In the event of a vacancy in the office of President, the Vice President shall automatically succeed to the office of President for the remainder of the unexpired term. The offices of Vice President, and Second Vice President shall be filled in accordance with Article V, section D, 1, as above.
ARTICLE VI - DUTIES OF OFFICERS
The President shall:
The Vice President shall:
The Secretary shall:
The Treasurer shall:
Section E. Second Vice President
The Second Vice President shall:
ARTICLE VII - EXECUTIVE BOARD
The Executive Board shall consist of the elected officers and Standing Committee Chairs.
There shall be at least six (6) regular meetings of the Executive Board annually. The Executive Board shall:
Quorum For the purpose of conducting business at all Executive Board meetings, six (6) Executive Board members, at least two (2) of whom shall be elected officers, shall constitute a quorum.
Special Votes When an Executive Board meeting is impractical secondary to time constraints, the President may conduct a telephone vote of all Executive Board members. Six (6) affirmative votes are necessary for approval.
ARTICLE VIII - STANDING AND SPECIAL COMMITTEES
Section A. Standing Committees
Section B. Duties:
ARTICLE IX - NOMINATION AND ELECTIONS
Section A. Elections.
ARTICLE X - FISCAL YEAR
The fiscal year of the Society shall be June 01 to May 31.
ARTICLE XI - PARLIAMENTARY AUTHORITY
The rules contained in Robert's Rules of Order, Newly Revised shall govern the Society in all cases where they are applicable, and which are not inconsistent with these Bylaws and any Standing Rules.
ARTICLE XII - DISSOLUTION OF SOCIETY
If the Executive Board concludes that the Society can no longer continue to function, a special meeting of the membership shall be called. The Executive Board shall send to all members a notice of the date, time and location of the meeting and an explanation of the proposed actions no later than four (4) weeks prior to the proposed meeting. Section B. If dissolution is approved by at least two thirds (2/3) of the members present and voting at the above stated special meeting, the Executive Board shall make provision for the payment of all debts and/or obligations of the Society. Any remaining assets shall be distributed in accordance with Federal and State laws governing dissolution of non-profit organizations.
ARTICLE XIII - AMENDMENTS
These Bylaws may be amended at any meeting of the Society, provided a notice of the proposed amendment(s) has been submitted in writing to the Board of Directors and sent to all members at least one month prior to the meeting at which action on the proposed amendment(s) is to be taken. A two-thirds (2/3) affirmative votes of those members present and voting is required for adoption of the amendment(s).
These Bylaws were adopted by the general membership of the Falmouth Genealogical Society
on 11 September 1993, and amended by the general membership on 12 June 2004.
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